Bach Choir of Bethlehem Administrative Assistant – Full-time Salaried position

The Administrative Manager reports to the Executive Director and supports the entire team. They are responsible for ensuring organizational effectiveness and efficiency by organizing and coordinating administrative operations /procedures, providing executive, marketing, and development support, managing databases and software apps, and troubleshooting operational issues.

Founded in 1898, the world-renowned Bach Choir of Bethlehem now offers 40 concerts and educational programs a year for an audience of more than 22,000.

Responsibilities:
• Regular data entry and database management using Salesforce-based CRM including ticketing,
donations, patron management, and merchandise sales
• Office administration: mailings, communications, calendar and website management, and
concert/event logistics, supplies, and maintenance
• Development and marketing support including updating digital media assets, event
coordination

Reporting:
• Reports to executive director with daily accountability to development officer and marketing director
• Supports the executive director, artistic director, and the office team of marketing director, development officer, finance and business manager, production manager, and Bel Canto Youth Chorus administrative manager

Required skills:
• Two or more years of experience in office administration
• Bachelor’s degree: BA in Business, Public Administration, or related field preferred.
Education/certificate in nonprofit management a plus. Qualifying experience may substitute year-for-year for the education requirement.
• Proficient in using CRM systems, MS Office Suite, Outlook, website maintenance, Slack, Zoom, etc. Knowledge of Salesforce and experience with PatronManager is a plus.

Key requirements:
• Demonstrated competency with database administration, troubleshooting problems, analyzing information and data, and producing reports.
• Excellent communication skills, the ability to communicate clearly through email and over the phone and interact well with a variety of persons including donors, members, contract partners, etc.
• Highly organized, detail-oriented, and able to create easy-to-follow systems for
others.
• Independently motivated and self-organized, can take on tasks and duties without immediate direction.
• Ability to coordinate and prioritize multiple tasks and duties simultaneously.
• Must exhibit professional discretion, balanced judgment, and excellent decision-making
skills.
• Appreciation for choral/orchestra music, the arts, and the mission of The Bach Choir of
Bethlehem is a plus.

Compensation: $35,000-$40,000/year plus benefits

Application Procedure:
To be considered for this position, please email the following to Executive Director Leela
Breithaupt: lbreithaupt@bach.org

• A cover letter including your interest in the position and what you will bring to the
organization
• A resume outlining your education and professional experience
• Three professional references

The Bach Choir of Bethlehem is an Equal Opportunity Employer. People of all backgrounds and identities are encouraged to apply, including Native Americans and people of color, immigrants, LGBTQ+, people living with disabilities, and veterans.

Marketing Intern

Marketing Internship Opportunity

The Bach Choir is a cornerstone non-profit organization of the Lehigh Valley region, enriching the lives of people of all ages through musical performance at 30 concerts from September through May. More than 20,000 people attend our concerts each year.

An acclaimed innovator in musical education, The Bach Choir is committed to inspiring young people through our educational and enrichment programs, including Bach to School and Bach at Noon, a free concert series. These programs reach and help cultivate new and broad audience for The Choir and the arts in our region. The Bach Choir of Bethlehem is recognized nationally and internationally as an ambassador of musical excellence, with significant economic and cultural impact.

 

Title of Internship: Marketing Intern

Location: Bethlehem, PA | Option for virtual or in-office attendance.

Position description: Part time by semester; scheduled hours: up to 10 per week/4  days per week. Stipend available.

Description:  This internship presents an opportunity to support and gain understanding of the marketing operations of a well-established and highly functioning arts organization.  In this role you will participate in activities related to marketing, advertising, communications, and concert and special event planning. The position reports to the Marketing Director.

Learning opportunities and responsibilities include the following but may be adapted to meet specific school internship credit requirements:

Projects:  

  • Analysis of revenue from ticket sales over 5-year period, including:
    • Total revenue by season
    • Revenue by concert
    • Trend in average ticket prices
    • Analysis of similar arts programs pricing and comparisons
    • Prepare a report to be shared with Choir Leadership and the Board of Directors
  • Analysis of ad pages and cost/benefit analysis for adding pages to the printed programs:
    • Total ad revenue by season over 5-year period
    • Determine make-ready costs from printer and analyze how/if to add pages to our printed programs
    • Create acknowledgement / billing process for each season’s advertisers
    • Prepare a report to be shared with Choir Leadership and the Board of Directors
  • Research tour groups to identify new prospects for Festival attendees
  • Create Home School mailing list for greater Lehigh Valley area and state-wide organizations.
  • Update active adult communities with contact info and activity directors

Communications: Support patron and donor communications through Constant Contact and other resources

Advertising:  Communicate with advertisers to secure print ready ads; follow up with mailings of programs and related materials

Special event support: Assist staff in implementing event plans as assigned.

Front of House support: Assist with merchandise sales, ushering, box office (if/when on site)

Other administrative support as required     

Requirements:

  • Strong oral and written communications
  • Ability to take direction and work to complete tasks independently
  • Good interpersonal skills
  • Database management and website management skills desired
  • Marketing and research experience
  • Non-profit and/or arts organization experience a plus

Application Deadline: August 31, 2021

How to Apply: Send resume and cover letter to Executive Director, Leela Breithaupt  lbreithaupt@bach.org

Administrative Assistant

Bach Choir of Bethlehem Administrative Assistant – Full-time Salaried position

The Administrative Manager reports to the Executive Director and supports the entire team. They are responsible for ensuring organizational effectiveness and efficiency by organizing and coordinating administrative operations /procedures, providing executive, marketing, and development support, managing databases and software apps, and troubleshooting operational issues.

Founded in 1898, the world-renowned Bach Choir of Bethlehem now offers 40 concerts and educational programs a year for an audience of more than 22,000.

Responsibilities:

  • Regular data entry and database management using Salesforce-based CRM including ticketing, donations, patron management, and merchandise sales
  • Office administration: mailings, communications, calendar and website management, and concert/event logistics, supplies, and maintenance
  • Development and marketing support including updating digital media assets, event coordination

Reporting:

  • Reports to executive director with daily accountability to development officer and marketing director
  • Supports the executive director, artistic director, and the office team of marketing director, development officer, finance and business manager, production manager, and Bel Canto Youth Chorus administrative manager

Required skills:

  • Two or more years of experience in office administration
  • Bachelor’s degree: BA in Business, Public Administration, or related field preferred. Education/certificate in nonprofit management a plus. Qualifying experience may substitute year-for-year for the education requirement.
  • Proficient in using CRM systems, MS Office Suite, Outlook, website maintenance, Slack, Zoom, etc. Knowledge of Salesforce and experience with PatronManager is a plus.

Key requirements:

  • Demonstrated competency with database administration, troubleshooting problems, analyzing information and data, and producing reports.
  • Excellent communication skills, the ability to communicate clearly through email and over the phone and interact well with a variety of persons including donors, members, contract partners, etc.
  • Highly organized, detail-oriented, and able to create easy-to-follow systems for others.
  • Independently motivated and self-organized, can take on tasks and duties without immediate direction.
  • Ability to coordinate and prioritize multiple tasks and duties simultaneously.
  • Must exhibit professional discretion, balanced judgment, and excellent decision-making skills.
  • Appreciation for choral/orchestra music, the arts, and the mission of The Bach Choir of Bethlehem a plus.

Compensation: $35,000-$40,000/year plus benefits

Application Procedure:

To be considered for this position, please email the following to Executive Director Leela Breithaupt: lbreithaupt@bach.org

  • A cover letter including your interest in the position and what you will bring to the organization
  • A resume outlining your education and professional experience
  • Three professional references

The Bach Choir of Bethlehem is an Equal Opportunity Employer. People of all backgrounds and identities are encouraged to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

Thank you,

The Bach Choir of Bethlehem

Bel Canto Administrative Manager

JOB DESCRIPTION FOR BEL CANTO ADMINISTRATIVE MANAGER 2021-22
Position: Administrative Manager – Part Time (35 hrs/wk), Start date: 12-1-2021

Organization: The Bel Canto Youth Chorus of The Bach Choir of Bethlehem
Location: Bethlehem, PA, Website: www.bach.org/belcanto

Founded in 1993 and comprised of auditioned treble singers from five counties in southeastern Pennsylvania, The Bel Canto Youth Chorus has developed an international reputation for performing diversified choral repertoire at the highest standards of musical excellence and style. In July 2018, The Bach Choir of Bethlehem and Bel Canto Youth Chorus announced an organizational merger. As a youth choral education program of The Bach Choir of Bethlehem, Bel Canto seeks to increase their impact in preparing the next generation of choral singers and encouraging a life-long commitment to the choral arts.

Job Requirements: Strong organizational, communication, writing, and presentation skills are essential. The ideal candidate must be detail oriented, experienced, self-motivated, and a “people” person with excellent interpersonal skills who enjoys interacting with children and their parents. Proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook) and Web and social media skills are required. Musical background or interest is highly beneficial.

Job Description: The Administrative Manager is responsible for implementing and carrying out all management related tasks pertaining to the Bel Canto Youth Chorus of The Bach Choir of Bethlehem and wears many hats. In most instances, the Administrative Manager is the first contact an individual has with the organization, whether it is a chorister, parent, donor or presenter. The Administrative Manager will work closely with the Bel Canto Artistic Director and report to The Bach Choir Executive Director. An active Advisory Board and Parent Auxiliary provide assistance and guidance.
The Administrative Manager has a wide range of responsibilities that include:

Managing all administrative tasks to ensure smooth operation of the youth chorus including, but not limited to:

Choristers & Parents

  • Recruiting new members to the choir.
  • Handling all parent/chorister communications including those messages delegated by the Artistic Director.
  • Ensuring compliance with appropriate child abuse clearances required by all staff and volunteers.
  • Maintaining accurate database of choristers and updating in Constant Contact and USPS mailing lists

Performances & Travel

  • Booking venues, scheduling, and coordinating all aspects of local and regional performances and educational engagement programs in coordination with the Bel Canto Artistic Director. This includes but is not limited to ticket sales, receptions, concert logistics, creating concert programs, and communications with our community partners.
  • Managing annual Winter and Spring Concerts (typically first weekend in December and May).
  • Identifying and building relationships for community engagement opportunities.
    Working with the Artistic Director, coordinating national and international travel arrangements with the selected tour company and accompanying the choir on tours.

Administrative & Finance

  • Uploading, labeling, and organizing choir photos on One Drive
  • Updating the bach.org/belcanto webpage.
  • In conjunction with the Bach Choir Executive Director and the Bel Canto Artistic Director, developing and maintaining the annual budget for Bel Canto.
  • In conjunction with Bach Choir Finance and Business Manager, handling accounts receivable/payable, tuition/travel payments, setting up tuition ACH, logging same, and preparing deposits.

Coordinating and leading fundraising efforts of the choir:

  • Specifically, the Annual Fund Campaign and Annual Alumni Scholarship Fund, and developing donor base.
  • Handling corporate sponsorships in consultation with The Bach Choir Development Officer. [Government and foundation fundraising handled by The Bach Choir Executive Director]

Developing a comprehensive marketing plan with The Bach Choir marketing director that includes preparing and sending press releases, preparing content for organizational communications and social media platforms, developing community relationships, managing the Bel Canto marketing calendar, allocating the ad budget and overseeing ad creation

Managing, delegating, and overseeing Parent Auxiliary members who assist at rehearsals, concerts, fund-raisers, social events and with other management tasks as needed; strong volunteer management skills desired.

Attending Board meetings (currently 8 meetings a year) and providing reports as needed.

Attending Advisory Committee meetings (currently 6 meetings a year) and providing reports as needed.

Attending quarterly meetings with the Artistic Director, Board President, and Executive Director of the Bach Choir as needed.

Desired Technical Skill Set: Proficiency in Microsoft Office Suite and experience working with CRM/database; ability to rapidly learn and make full use of use of Constant Contact, Social Media, and other web-based marketing tools.

Hours and Information: 35 hours/week with some flexibility and potential for some remote work after an initial induction period. The position will be based at The Bach Choir of Bethlehem’s office, Heckewelder House, 440 Heckewelder Place, Bethlehem, PA 18018. The Administrative Manager position calls for some physical effort, stamina and energy while stationary and /or moving throughout concert venues during set-up, performances and tear-down. Accommodation may be made to enable individuals with disabilities to perform the essential functions.

To apply, please submit a cover letter and resume, both of which should demonstrate your experience, qualifications, educational background, and desire to fill this position. Email applications to jobs@bach.org with “Bel Canto Administrative Manager” in subject. We encourage early applications, as interviews will be conducted on a rolling basis. No phone calls, please.

The Bach Choir of Bethlehem is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. The Bach Choir of Bethlehem does not discriminate against any person based on race, color, gender identify or expression, sexual orientation, religion, age, familial or marital status, veteran status, non-job-related disability or any other basis protected by applicable federal, state, or local laws.

Preparatory Choir Director

The Bel Canto Youth Chorus of the Bach Choir of Bethlehem seeks a dynamic, creative conductor for its Preparatory Chorus. This ensemble serves children in grades 2 – 5 from across the Lehigh Valley and meets Monday evenings for 90-minute rehearsals. Additional rehearsals include two days of summer camp, typically in the middle week of August. The ideal candidate will have certification in Orff, Kodaly, Gordon, or Conversational Solfege methodology, and/or significant experience with the child voice. 

The Preparatory Chorus focuses on teaching choristers basic musicianship, healthy vocal technique appropriate for the age, in tune singing, and beginning part singing in the context of the rehearsal setting. Repertoire is inclusive of all styles and genres, providing a broad base of musical education. The Preparatory Chorus performs on our Winter and Spring concerts as well as one or two smaller performances each term.

Conductors from diverse backgrounds are encouraged to apply.

Founded in 1993, The Bel Canto Youth Chorus is comprised of auditioned treble singers from the Lehigh Valley region in Southeastern Pennsylvania. The choir has developed an international reputation for performing diversified choral repertoire at the highest standard of musical excellence and style.  Noted for the innovative, artistic programs it presents, the choir has been invited to perform for numerous music conferences and has toured nationally and internationally. The choir has been under the direction of Founder Joy Hirokawa from its inception. The choir has received wide recognition for its June 2022 video program, Stand Up: Singing the Underground Railroad, available on its YouTube channel.

To receive full consideration, applications should be received by August 1st.  Email applications in one PDF document.  Applications should include a letter of interest, resume or C. V., brief statement of your teaching philosophy with attention to diversity/equity/inclusion/access, and links to video or audio recordings of your work with children, if available.

For questions about this position and to submit an application, please contact Dr. Joy Hirokawa, joyhirokawa@comcast.net or belcanto@bach.org

Equal Employment Opportunity has been and will continue to be, a fundamental principle at The Bach Choir, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, gender, sexual orientation or any other protected characteristic as established by law.  

This policy of Equal Employment Opportunity applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination and all other terms and conditions of employment.

Executive Director

GENOVESE VANDERHOOF & ASSOCIATES

A Cultural Management Consulting Firm

JOB OPPORTUNITY

THE BACH CHOIR OF BETHLEHEM AND BACH FESTIVAL ORCHESTRA

Bethlehem, Pennsylvania

EXECUTIVE DIRECTOR

The Bach Choir of Bethlehem invites applications and referrals for the position of Executive Director.

 “This is Bach at its finest.  The conductor, orchestra, soloists, and chorus are eminently capable of the nuances of the rich harmonic texts…spirited and vivacious…it is not likely to get any better than this on this side of the Atlantic.”  (The American Organist)

The Position of Executive Director:

Founded in 1898, The Bach Choir of Bethlehem is the oldest Bach Choir in the United States.  Under the artistic leadership of Greg Funfgeld, The Choir today consists of 85 volunteer singers, a 30-piece Bach Festival Orchestra made up of professionals and Baroque specialists from 11 states, and The Bel Canto Youth Chorus.  Bel Canto is a group of 50 singers in grades 6 through 12, directed by founder Dr. Joy Hirokawa, and merged with The Bach Choir in 2018.  The Choir attracts thousands of national and international visitors to its annual Bethlehem Bach Festival in May.  

The Choir is supported by an administrative staff of seven led by the Executive Director.  Its offices are located in the historic district of Bethlehem, Pennsylvania. The Board of Managers of The Choir is comprised of 25 individuals from four states. The annual budget is approximately $1.5 million.   

Reporting to the Board of Managers, the Executive Director is charged with ensuring the success of The Choir by supervising and overseeing all administrative operations of the organization, including fund-raising, marketing, budget preparation, tour booking, financial management, concert production, and human resources management.  The Executive Director acts as a spokesperson and ambassador for The Choir, expanding our audience, creating and maintaining community partnerships, and striving for greater diversity, equity, and inclusion on the part of the organization.    

The Executive Director must be able to establish and maintain effective working relationships with the Artistic Directors, the Board of Managers, Choir staff, Choir and orchestra members, the media, artists, other arts groups, sponsors, funders, educational institutions, volunteers, audiences and other stakeholders.  

The current Executive Director, Bridget George, retires in June of 2021 after  twenty-four seasons with The Choir.  She has successfully led the administration of the Choir through the implementation of five strategic plans, and managing national and international tours, capital campaigns and recording projects, among many other accomplishments. Under her aegis, The Choir has professionalized its operations, growing from a staff of two to today’s complement of seven.        

 The Bach Choir of Bethlehem

The Mission of The Bach Choir of Bethlehem and its Bach Festival Orchestra is to perform the works of Johann Sebastian Bach and to promote and encourage appreciation of the aesthetic value of Bach’s music, while striving for the highest standards of musical excellence. This mission is achieved by engaging its audience—locally, nationally, and internationally—through education and performance, including works by composers who influenced Bach and were influenced by him, and through the programs of The Bel Canto Youth Chorus.  Together, The Choir and Bel Canto cultivate a lifelong passion for the choral arts.  

The current Artistic Director and Conductor, Greg Funfgeld plans to retire in 2021 after thirty-eight seasons. The search for his successor has reached a mature stage.  

Under the current leadership The Choir’s activities have expanded to a year-round season of 40 concerts and educational programs with an audience of more than 22,000; recordings for the Dorian and Analekta labels, films for PBS and Classical Kids, and touring performances to such concert halls as the Thomaskirche in Leipzig, Royal Albert Hall/BBC Proms, Carnegie Hall, Trinity Church Wall Street, the Kennedy Center, and the Music Center at Strathmore.   

The Choir has been recognized for its outstanding educational outreach programs (Bach at Noon, Bach to School, imaginative Family Concerts, selection of Choral Scholars, collaborative initiatives with other Arts organizations, among many other activities) through grants from the National Endowment for the Arts, the J.S. Bach Foundation in Switzerland and many others. The Choir was the first American recipient of the Swiss foundation’s annual award, recognizing its outstanding work in Bach performance and education for young people.  

Currently The Choir has responded to the COVID-19 restrictions by creating new programming, including a pre-recorded Bach at Noon series and the Moments of Comfort series featuring soloists and members of the Bach Festival Orchestra and Choir.  

Qualifications: 

The ideal candidate will have a minimum of five years of senior management experience in an organization of similar size and scope in the performing arts sector, preferably in the choral arts.  

Other qualifications include: a track record in successful financial management, fund-raising, concert production and tour management, with exceptional written and oral communication skills, as well as a facility with digital environments.  A degree/training in arts administration, not for profit management, and music is preferred.  

Our experience in dealing with the COVID-19 shutdown has underscored our continuing need to embrace new and developing technology and digital tools to communicate with our current stakeholders, as well as enhancing our educational activities and outreach efforts to attract new, more diverse audiences.   We are working collectively to create a broad new vision for where The Choir fits in this changing world and how we will remain relevant for the next 125 years.      

In addition we seek: 

Experience in planning and implementing fund-raising efforts with the ability to cultivate, solicit, and steward major individual gifts, corporate sponsors, legacy gifts, and foundation/government grants; 

The ability to lead, inspire, and motivate staff and volunteers in an environment that fosters creativity, a commitment to excellence, teamwork, and mutual respect; 

The ability to understand and communicate with all stakeholders including singers of all ages, donors, professional musicians, Board members, and Artistic Directors; 

Experience with creating and managing budgets, financial projections, and cash flow reports; 

Outstanding organizational skills and a track record of meticulous execution of plans; 

Knowledge of not for profit governance, legal requirements in the area of human resources, and contemporary issues in the choral field;   

The ability to think strategically while balancing a full portfolio of project tasks; 

Experience in collaborating with a wide network of partnerships;

A passionate commitment to the music of Johann Sebastian Bach.

 Other Information and Application Process:    

Compensation commensurate with experience.  Relocation assistance, if needed, is negotiable.  The new Executive Director is expected to start by June 2021.      

Interested candidates are invited to submit a letter of interest, a resume, salary expectations, and a list of references in confidence by Friday, January 22, 2021 to: 

Margaret Genovese

Senior Partner

GENOVESE, VANDERHOOF & ASSOCIATES
gvasearch@gmail.com
416/340-2762 
For additional information, see:
 www. Bach.org, www.genovesevanderhoof.com

The Bach Choir of Bethlehem does not discriminate against any person based on race, color, gender identify or expression, sexual orientation, religion, age, familial or marital status, veteran status, non-job related disability or any other basis protected by applicable federal, state, or local laws.